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EXHIBITOR FAQ

FAQs for Exhibitors

We strongly recommend downloading the official Mobile App, which has all the info you will need right in your smartphone.

Please note: As an exhibitor, most of the documentation and information you will need can be found on the Energy Fest 2022 Website and in the Official Mobile App for LAGCOE 2022. Look under the About heading for more info. Log into your Exhibitor Console from desktop or your mobile device to update your company profile, manage allotted passes, participate in the hosted buyer program, upload press releases or product photos and more. Your Exhibitor Service Manual can be found there, which includes all the info you need for your booth space arrangements. You will also find a helpful checklist and a free webinar with easy steps to guarantee great engagement at your booth.



  • As an exhibitor, where can I find all information, such as access to my Exhibitor Portal?

    Visit the Exhibitor’s Console and login to your account.

  • I forgot my password to the LAGCOE 2022 Exhibitor Portal. What should I do?

    Use the link provided on the log-in page to reset your password.

  • When and where will Energy Fest 2022 – The LAGCOE Expo be held?

    Energy Fest 2022 is being held in Lafayette, LA at the Cajundome & Convention Center, October 19-21, 2022. All booth spaces are located indoors.

  • Are there any other events during Energy Fest 2022?

    Yes, there are many events. We will have keynote speakers, Happy Hours, golf competitions, food tasting, International Networking Reception on Wednesday evening, and much more. Tickets for these events will range from $50-$100 per person and will be available to purchase through the registration system.

    Information on our Keynote speaker will be released soon.

  • How can I secure a ticket to the International Reception or one of the Keynote events?

    Tickets for all events will be available to purchase through the registration website.

  • How do I register attendees?

    Exhibitors should log onto the exhibitor portal to register guests or attendees. Look in the Exhibitor Portal under Information and Logistics > Hotel Reservations and Exhibitor Registration.

  • How do I register the employees/team members exhibiting in my booth?

    Exhibitors should log onto the exhibitor portal to register exhibit staff. Look in the Exhibitor Portal under Information and Logistics > Hotel Reservations and Exhibitor Registration.

  • How many passes does each exhibitor receive?

    Exhibitors receive an allotment of passes depending on booth size. Please log onto the exhibitor portal to view your exact allotment of passes.

    • All exhibitors will receive at least 2 Exhibitor Expo Passes and 5 Customer Invites
      • Exhibitor Expo Pass (grants access to expo floor and keynotes only)
      • Conference Pass (grants access to all technical conference sessions as well as the expo floor)
      • Customer Invite (Expo Visitor Pass grants access to expo floor and keynote only)

  • How should I promote my booth at the show to best attract visitors and increase engagement?

    There are many very helpful free and customized tools available to exhibitors, including a free webinar, social share graphics and emails. Log in to your portal to access them there.

  • Is there an exhibitor packet?

    Yes. The Exhibitor Service Manual can be found on your homepage of your Exhibitor Portal under Information and Logistics. The Exhibitor Service Manual includes all the add-on options you need for you booth space, including: shipping information, furnishings, catering, insurance, move-in and move-out dates, and much more.

  • What are booth prices?

    All booth spaces are $30 per square foot. Booth sizes start at 10x10, but we can combine 10x10 spaces to create the size you need. As of June 1, 2022, 100% of the total is due at the time you submit your booth application.

    Exhibitor Booth Pricing - $30/ per sq. ft.

  • What are the show hours?

    Energy Fest 2022 is open to attendees during the following times:

    EXHIBITION HOURS:
    Wednesday, Oct. 19, 2022 9 a.m. - 5 p.m.
    Thursday, Oct.20, 2022 9 a.m - 5 p.m.
    Friday, Oct. 21, 2022 9 a.m.- 12 p.m.

    CONFERENCE HOURS:
    Wednesday, Oct. 19, 2022 8 a.m. - 5 p.m.
    Thursday, Oct. 20, 2022 8 a.m. - 5 p.m.
    Friday, Oct. 21, 2022 8 a.m. - 12 p.m.

  • What if I need additional passes?

    Additional attendee passes can be purchased through the Exhibitor Portal under Exhibitor Registration.

  • What is included with a booth space purchase? How do I order additional items?

    Items provided in each booth space include: 8’ high backwall drape, 3’ high sidewall drape and 7” x 44” cardstock identification sign. Any additional items will be provided by our General Services Contractor – Shepard – and may be ordered via the Exhibitor Service Manual.

  • What is the Cancellation & Refund Policy?

    Exhibitor agrees that exhibit space will be considered cancelled by an exhibitor upon the date that written notice of cancellation is received by LAGCOE management. No refunds will be given after July 31, 2022.

    Refunds for cancelled space will be given as follows:
    Before June 31: LAGCOE retains 25% nonrefundable deposit.
    June 31 – July 31, 2022: LAGCOE retains 50% nonrefundable deposit.
    On/After July 31, 2022: LAGCOE retains 100% of total booth cost.

  • Where can I find a list of 2022 exhibitors?

    A list of 2022 Exhibitors can be found on the website under the EXHIBITOR heading and soon on the mobile app for Energy Fest 2022.

  • Where can I find the LAGCOE Exhibitor Rules and Regulations document?

    Log in to your Energy Fest 2022 Exhibitor Portal to access the Energy Fest 2022 Exhibitor Rules & Regulations document. Call the LAGCOE office at (337) 235-4055 if you have trouble accessing your Energy Fest 2022 Exhibitor Portal.

  • Where should I park?

    Daily parking for exhibitors with regular-sized vehicles will be available in the Cajundome. More information will be available soon.